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AppStories, Episode 323 – Automation April: Shortcuts Check-In→

This week on AppStories, we check in on the shortcuts we use the most and the types of tasks we get the most bang for the buck from by automating.

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On AppStories+, Federico tours the world of wireless earbuds and shares his favorite AirPods Pro replacement tips, while I ship a single AirTag halfway around the world.

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Enter Your Shortcuts in the 2023 Automation April Shortcuts Contest

We’re very excited to announce the second annual Automation April Shortcuts Contest, which, along with all of Automation April is dedicated to the memory of Alex Hay, the developer of Toolbox Pro and other apps.

As we had hoped when we introduced Automation April last year, the Automation April Shortcuts Contest became the centerpiece of Automation April. Last year, we had over 200 contest submissions across six categories of shortcuts. We received some remarkable shortcuts that showed just how creative and clever this community can be. But best of all, we saw the automation community come together to help each other when they got stuck and share the shortcuts they made.

Like last year, we encourage to you build a shortcut and submit it to the contest whether you’re a Shortcuts expert or just starting out. Shortcuts do not need to be complex to win in one of contest’s categories. That’s true for all the categories, but especially true for the Best Everyday Shortcut category, which we created because we know from experience that some of our most valuable and frequently-used shortcuts are among the simplest.

Our panel of judges will be evaluating submissions based on originality, performance, design, user experience, and usefulness. Pushing the boundaries of what is possible with Shortcuts is certainly a factor that will be considered in originality, but, at the same time, usefulness doesn’t require complexity, which is something we’ve emphasized often in our writing about Shortcuts. So, no matter your level of experience, we’d love to see what you build.

Entries must be submitted by 5:00 PM Eastern US time on April 17, 2023, so let’s dig into the details.

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Last Week, on Club MacStories: Sending Web-Based Alerts with Shortcuts, Apple’s Laptops, Obsidian Bookmarks, and Automation April

Because Club MacStories now encompasses more than just newsletters, we’ve created a guide to the past week’s happenings:

MacStories Weekly: Issue 362

Monthly Log, March 2023

This month:

Automation April Exclusives

We’ve teamed up with the developers of some of our favorite apps for exclusive Club MacStories giveaways during Automation April.

This week, we’ve got two:

In the Club MacStories+ and Premier Discord:

For all Club members in MacStories Weekly this Friday:

To get in on the giveaways, you can join Club MacStories at plus.club.

Coming Soon

On April 20, 2023, at 11 am Eastern US time, which happens to be on the anniversary of MacStories’ founding, we’ll be holding another live AV Club audio event in the Club MacStories+ Discord Town Hall. This month, we’re listening to two debut albums:

  • Parachutes by Coldplay
  • Definitely Maybe by Oasis

We’d love to have you join us live, but we’ll also record the festivities for release later in the Town Hall podcast feed.

Last Week, on Club MacStories: New Discounts, Mac Utilities, Time Tracking Tips, Automation April, and Slow Horses

Because Club MacStories now encompasses more than just newsletters, we’ve created a guide to the past week’s happenings:

MacStories Weekly: Issue 322

A cube is always the answer.

A cube is always the answer.

Club MacStories+ AV Club Town Hall, Slow Horses

This month, we were joined by Club member David to break down Seasons 1 and 2 of the Apple TV+ Britsh spy drama Slow Horses and compare it with the novels by Mick Herron.

Remembering Alex Hay, the Maker of Toolbox Pro, During Automation April

I have some sad news to share with the MacStories community. Recently, Alex Hay, the developer of Toolbox Pro and other apps, passed away after a battle with cancer.

I can’t tell you how hard it is to write those words, and I can only imagine what those closest to Alex are going through. However, it’s also important to us here at MacStories to take a moment to reflect on Alex’s impact on our community and honor his memory.

One of the greatest privileges of running MacStories has been getting to know the developers behind the apps we love. Over the years, Federico and I have gotten to know hundreds of developers. They are the artists of our time, and their imagination, creativity, and passion are what inspire us.

In any creative field, though, there are always some people who stand apart from the pack. You don’t notice them because they’re especially good at self-promotion. No, they stand out because their raw talent is simply impossible to ignore. That was Alex Hay.

I don’t recall how Alex first appeared on my radar, but it was undoubtedly a text from Federico along the lines of “Hey, you gotta check out the crazy stuff this guy in the UK is doing with Shortcuts. You’re going to love this.” Nobody has an instinct for up-and-coming developers and apps like Ticci, but honestly, anyone could see Alex’s immense talent after just a few minutes with his apps. They are that good.

Toolbox Pro.

Toolbox Pro.

No app exemplifies Alex’s talent as much as Toolbox Pro, an app that simplifies complex APIs by making them accessible through Shortcuts. Toolbox Pro provides access to features of apps like Apple Music that even Apple hasn’t built by translating MusicKit APIs into Shortcuts actions. For Shortcuts power users, Toolbox Pro became the bridge between the worlds of iOS development and Shortcuts creation, allowing Shortcuts to be extended further than ever before.

Toolbox Pro was just one of Alex’s apps. He built a logger for Shortcuts that made debugging complex shortcuts infinitely easier. He also released Nauromate, an app that translated Notion’s APIs into Shortcuts actions making that app immensely more accessible to Shortcuts users.

What all of Alex’s apps have in common is that they opened new doors for Shortcuts users to take control of their iPhones, iPads, and Macs in new and exciting ways. Instead of building apps that fulfilled a specific need, Alex’s talent was building apps that let users tap into their own creativity to make what they wanted for themselves with Shortcuts.

The news of Alex’s passing reached us just as Federico and I were finalizing our plans for Automation April, leaving us shaken. Our reactions were the same: to use Automation April, an event that brings all corners of the Apple automation community together to remember and honor Alex’s memory.

So, with his family’s blessing, we’re dedicating Automation April 2023 in memory of Alex Hay, a brilliant and beloved member of the automation community who was taken from us far too early at the age of 36. MacStories is also making donations to the American Cancer Society and Cancer Research UK in Alex’s name, and we’d love it if you would join us in making a donation using the links above too.

The Apple automation community is a close-knit group of talented, creative people, and no one exemplified that more than Alex Hay. We’re grateful for the chance we had to get to know Alex and the apps he built that opened up so many new possibilities for Shortcuts users around the world. Our hearts go out to his family and friends, and we hope you’ll join us in thinking of him and his loved ones throughout Automation April.

Coming Soon: The Second Annual Automation April Community Event Featuring Shortcuts, Interviews, Discord Workshops, and a Shortcut Contest

We are back with another edition of Automation April. Last year’s kickoff event was a big success. We published a wide variety of automation stories, released special podcast episodes, held online automation events, and capped off the month with a Shortcuts contest. But best of all, we saw tremendous excitement and participation throughout the automation community. It was amazing to see the community come together to share their love of automation and learn from each other all month long.

Great automation is about more than efficiency. It’s also about making your devices your own, so they suit your needs better than off-the-shelf apps can by themselves. The spirit of tinkering, customization, and building something better is what Automation April is all about, which is why we’re pleased to be spending April showcasing automation on Apple platforms alongside developers and MacStories readers again this year.

If you joined us for Automation April last year, you’ve got a head start on what to expect this year. For everyone else, you can expect special Automation April stories on MacStories.net, special episodes of AppStories, themed issues of our Club MacStories newsletters, and events in the Club MacStories+ Discord community. Along the way, MacStories will turn 14 on April 20th, which makes this month all the more special for us. We’ve got a lot planned, so let’s dig into things in a little more detail:

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Last Week, on Club MacStories: HomeKit Advice, Behind-the-Scenes of Automation April, and a Reader Home Screen

Because Club MacStories now encompasses more than just newsletters, we’ve created a guide to the past week’s happenings along with a look at what’s coming up next:

MacStories Weekly: Issue 320

Introducing the 2022 Automation April Shortcuts Contest Winners

John: One of the hardest things about a new project is keeping it under wraps until it’s ready. That was true of Automation April in general, but it was especially true of the Shortcuts Contest. As soon as we’d decided on the outline of what the contest would be, we knew it was something that had the potential to be special by bringing together the MacStories and broader Shortcuts communities for a single event.

We couldn’t be happier with how this year’s inaugural Automation April Shortcuts Contest went. We had over 200 shortcuts submitted to compete in six categories:

  • Best Everyday Shortcut
  • Best HomeKit Shortcut
  • Best Mac Shortcut
  • Best Media Shortcut
  • Best Productivity Shortcut
  • Best Overall Shortcut

The shortcuts we received were remarkable, and as we’d hoped, they ran the gamut from simple automations that solved one problem exceptionally well to shortcuts that offered broad functionality more like an app than an automation.

Having gone through every one of this year’s submissions, we’ve got a deeper appreciation than ever for just how vibrant and creative the Shortcuts community is. Across every Apple platform, its users are creating clever automations to extend the power of their devices and sharing them with a community that is incredibly generous with their time and efforts in helping others to learn how to build their own shortcuts.

With so many excellent shortcuts from which to choose, picking the winners was tough, but fortunately, we had a crack team of Shortcuts experts to help judge the submissions. Thanks to Simon Støvring, Matthew Cassinelli, Christopher Lawley, Jason Snell, Rosemary Orchard, Alex Cox, and David Sparks for their participation. We appreciate the time each was able to take sifting through this year’s contest submissions.

We’ve also got a little surprise for readers. Alongside the winners in each category, we’ve included a handful of honorable mentions to showcase some of our favorite shortcuts that didn’t win a category. I think you’ll see from the quality of these bonus shortcuts just how deep the field of submissions was.

With that, it’s time to reveal our first ever Automation April Shortcuts Contest winners and share the shortcuts they’ve created.

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Automation April: 10 Shortcuts for Discord, Photos, Finder and Files, Tot, Weather Forecasts, and More

All the shortcuts I created for Automation April this month.

All the shortcuts I created for Automation April this month.

It’s the final week of Automation April, and before we get into the details of the final batch of 10 shortcuts I’ve prepared for this week, I just want to express my gratitude toward all readers – old and new – who checked out MacStories this month, entered the contest, or signed up for Club MacStories. The response to Automation April has exceeded our most optimistic expectations: we received over 200 shortcut submissions for the contest, which is why we’re taking a few extra days to sift through all of them before; look for an official announcement of all the winners next week.

For this final group of 10 shortcuts, I’ve assembled another pretty diverse list of utilities for iPhone, iPad, and Mac that integrate with different parts of Apple’s operating systems. There’s a shortcut that automatically deletes old files from Finder or the Files app; another that finds the unique identifier of a specific task in the Reminders app; there’s a shortcut that gives you a weather report for the location of an upcoming event in your calendar. In case you missed the previous collections of shortcuts, you can find them here and here.

So, with Automation April coming to a close, let’s dive in one last time and check out the details of the shortcuts I’m sharing this week.

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